Guidance for Principal Investigators

The eProtocol Animal Use Protocol (AUP) form has been updated to provide a clearer and more comprehensive format. These changes will make it easier for you to identify which information is required in each section and should result in fewer reviewer questions moving forward.

During your next amendment or continuing (deNovo) review submission, the updated form will ask you to re-enter certain protocol details that are organized differently in the new versus the old versions of eProtocol. The majority of existing text in your AUP will automatically be moved to the new form by the eProtocol system. You will not need to re-enter all of your protocol information and, depending on the specific content of your AUP, you may not need to make all changes. The only areas that will need information re-entered are those in which the fields or questions have been altered during the update.

The table below lists the questions/fields that have been affected, where you can locate the information in the old version of your AUP, and where that information should be copy/pasted into the new form.

To make this process easier, we suggest that you download a copy of your current AUP so that you can copy/paste any existing information that needs to go into the new version. You can download the current version of your AUP by following the step-by-step directions at: PDF and Print a Protocol.

Information/Field(s) Former Location New Location
Personnel emergency phone numbers Personnel section Same section, but this field is now required
Species Phenotypes Breeding Procedure Descriptions Species section
Collaboration with Other Investigator(s) Are You Using? section, heading 2 Same section, but in a new format
Human Embryonic Stem
Cells
Are You Using? section, heading 3c Same section, but in a new
format
Biological
Material/Animal Product(s)
Are You Using? section, heading 3e Same section, but in a new format
Radiation Producing Device Are You Using? section, heading 3g Same section, but in a new format
Laser(s) Are You Using? section, heading 3g, included under the ‘Radiation- producing Device or Laser’ heading Are You Using? section, heading 3g, but now as its own subheading titled ‘Laser(s)’
Animal housing location Species section Husbandry section
Animal Transportation Husbandry section Same section, but in a new format
Non-Standard Housing Requirements Husbandry section Same section, but in a new format and separated by species
Exemptions/Exceptions Husbandry section Same section, but in a new format and separated by species
Food or Restriction Husbandry section Same section, but in a new format now included under the Exemptions/Exceptions heading as separate fields
Restraint of Conscious Animals Husbandry section Same section, but now included under the Exemptions/Exceptions heading as ‘Prolonged Restraint (>15 minutes)’
Change of Animal Ownership Described in Procedures or in the Animal Disposition section Animal Disposition section in a new format

For more information, see the email notifications sent by OACU to PIs: Correspondence for Principal Investigators.