Protocol Submission, Deadlines and Meeting Dates

For assistance with submitting an Animal Use Protocol (AUP):

ACUC Meeting Dates and Deadlines

Submission Deadline Meeting Date Expiration Date (for de novo AUPs only)
June 26, 2023 August 16, 2023 August 31, 2023
July 24, 2023 September 13, 2023 September 30, 2023
August 28, 2023 October 11, 2023 October 31, 2023
September 25, 2023 November 8, 2023 November 30, 2023
October 30, 2023 December 13, 2023 December 31, 2023
November 27, 2023 January 17, 2024 January 31, 2024
January 8, 2024 February 14, 2024 February 29, 2024
January 29, 2024 March 13, 2024 March 31, 2024
February 26, 2024 April 10, 2024 April 30, 2024
March 25, 2024 May 15, 2024 May 31, 2024
April 29, 2024 June 12, 2024 June 30, 2024
June 24, 2024 August 21, 2024 August 31, 2024
July 29, 2024 September 11, 2024 September 30, 2024
August 26, 2024 October 9, 2024 October 31, 2024
September 30, 2024 November 13, 2024 November 30, 2024
October 28, 2024 December 11, 2024 December 31, 2024

Protocol Submission

Any individual with Principal Investigator (PI) or Instructor of Record status wishing to use live vertebrate animals in research or teaching must submit an AUP for ACUC review and approval. An AUP describes all uses of live vertebrate animals proposed by an individual Principal Investigator for a three-year period. The AUP must be fully approved by the ACUC before acquisition, housing or use of animals.

IMPORTANT! Research or instruction using vertebrate animals cannot begin until the ACUC has approved the AUP and/or revision. Likewise, if an AUP approval lapses, research or teaching must cease immediately until approval is restored.

Criteria used to determine the type of review a protocol undergoes is described in the ACUC’s Policy on Protocol Review.

New Animal Use Protocol (AUP) Reviews: All new AUPs will be reviewed by Full Committee Review (FCR). AUPs must be submitted by the deadlines above for the ACUC meeting dates.

De novo Reviews: De novo AUPs may be reviewed by the FCR or Designated Member Review (DMR) process. Regardless of the review type, all de novo AUPs must be submitted by deadlines associated with the expiration date of their current AUP (see above).

Annual Continuing Reviews: An annual review is conducted by the Chair and/or Vice Chair. A reminder email will be sent to the PI, and the Annual Review form is submitted in eProtocol. Annual reviews are only required for Department of Defense (DoD) funded protocols or protocols using USDA regulated species.

Amendments: Amendments can be submitted at any time. Amendment submissions are triaged twice a week as eligible for FCR, DMR or Administrative Review.

  • FCR Amendments: Amendments that require Full Committee Review will be assigned to an upcoming ACUC Meeting based on the submission deadlines listed above on the FCR Meeting Calendar.
  • DMR Amendments: The DMR process take a minimum of one week; however, this timeframe is completely dependent on the response time of the reviewers and PIs.
  • Administrative Amendments: The administrative review process takes a minimum of one day; however, this timeframe is completely dependent on the response time of the reviewers and PIs.

 

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