Protocol Submission, Deadlines and Meeting Dates
For assistance with submitting an Animal Use Protocol (AUP):
- Read the eProtocol Investigator Quick Guides,
- See the eProtocol FAQs,
- Contact the OACU (email@example.com or 642-8855).
ACUC Meeting Dates and Deadlines
|Submission Deadline||Meeting Date||Expiration Date (for de novo AUPs only)|
|January 29, 2018||March 14, 2018||March 31, 2018|
|February 26, 2018||April 11, 2018||April 30, 2018|
|March 26, 2018||May 9, 2018||May 31, 2018|
|April 30, 2018||June 13, 2018||June 30, 2018|
|June 26, 2018||August 15, 2018||August 31, 2018|
|July 30, 2018||September 12, 2018||September 30, 2018|
|August 27, 2018||October 10, 2018||October 31, 2018|
|September 24, 2018||November 14, 2018||November 30, 2018|
|October 29, 2018||December 12, 2018||December 31, 2018|
|November 26, 2018||January 9, 2019||January 31, 2019|
|December 17, 2018||February 13, 2019||February 28, 2019|
|January 28, 2019||March 13, 2019||March 31, 2019|
|February 25, 2019||April 10, 2019||April 30, 2019|
|March 25, 2019||May 8, 2019||May 31, 2019|
|April 29, 2019||June 12, 2019||June 30, 2019|
Any individual with Principal Investigator (PI) or Instructor of Record status wishing to use live vertebrate animals in research or teaching must submit an AUP for ACUC review and approval. An AUP describes all uses of live vertebrate animals proposed by an individual Principal Investigator for a three-year period. The AUP must be fully approved by the ACUC before acquisition, housing or use of animals.
IMPORTANT! Research or instruction using vertebrate animals cannot begin until the ACUC has approved the AUP and/or revision. Likewise, if an AUP approval lapses, research or teaching must cease immediately until approval is restored.
Criteria used to determine the type of review a protocol undergoes is described in the ACUC’s Policy on Protocol Review.
New Animal Use Protocol (AUP) Reviews: All new AUPs will be reviewed by Full Committee Review (FCR). AUPs must be submitted by the deadlines above for the ACUC meeting dates.
De novo Reviews: De novo AUPs may be reviewed by the FCR or Designated Member Review (DMR) process. Regardless of the review type, all de novo AUPs must be submitted by deadlines associated with the expiration date of their current AUP (see above).
Annual Continuing Reviews: An annual review is conducted by the Chair and/or Vice Chair. A reminder email will be sent to the PI, and the Annual Review form is submitted in eProtocol. Annual reviews are only required for Department of Defense (DoD) funded protocols or protocols using USDA regulated species.
Amendments: Amendments can be submitted at any time. Amendment submissions are triaged twice a week as eligible for FCR, DMR or Administrative Review.
- FCR Amendments: Amendments that require Full Committee Review will be assigned to an upcoming ACUC Meeting based on the submission deadlines listed above on the FCR Meeting Calendar.
- DMR Amendments: The DMR process take a minimum of one week; however, this timeframe is completely dependent on the response time of the reviewers and PIs.
- Administrative Amendments: The administrative review process takes a minimum of one day; however, this timeframe is completely dependent on the response time of the reviewers and PIs.