Protocol Submission, Deadlines and Meeting Dates
For assistance with submitting an Animal Use Protocol (AUP):
- Read the eProtocol Investigator Quick Guides,
- See the eProtocol FAQs,
- Contact the OACU (firstname.lastname@example.org or 642-8855).
ACUC Meeting Dates and Deadlines
|Submission Deadline||Meeting Date||Expiration Date (for de novo AUPs only)|
|June 26, 2023||August 16, 2023||August 31, 2023|
|July 24, 2023||September 13, 2023||September 30, 2023|
|August 28, 2023||October 11, 2023||October 31, 2023|
|September 25, 2023||November 8, 2023||November 30, 2023|
|October 30, 2023||December 13, 2023||December 31, 2023|
|November 27, 2023||January 17, 2024||January 31, 2024|
|January 8, 2024||February 14, 2024||February 29, 2024|
|January 29, 2024||March 13, 2024||March 31, 2024|
|February 26, 2024||April 10, 2024||April 30, 2024|
|March 25, 2024||May 15, 2024||May 31, 2024|
|April 29, 2024||June 12, 2024||June 30, 2024|
|June 24, 2024||August 21, 2024||August 31, 2024|
|July 29, 2024||September 11, 2024||September 30, 2024|
|August 26, 2024||October 9, 2024||October 31, 2024|
|September 30, 2024||November 13, 2024||November 30, 2024|
|October 28, 2024||December 11, 2024||December 31, 2024|
Any individual with Principal Investigator (PI) or Instructor of Record status wishing to use live vertebrate animals in research or teaching must submit an AUP for ACUC review and approval. An AUP describes all uses of live vertebrate animals proposed by an individual Principal Investigator for a three-year period. The AUP must be fully approved by the ACUC before acquisition, housing or use of animals.
IMPORTANT! Research or instruction using vertebrate animals cannot begin until the ACUC has approved the AUP and/or revision. Likewise, if an AUP approval lapses, research or teaching must cease immediately until approval is restored.
Criteria used to determine the type of review a protocol undergoes is described in the ACUC’s Policy on Protocol Review.
New Animal Use Protocol (AUP) Reviews: All new AUPs will be reviewed by Full Committee Review (FCR). AUPs must be submitted by the deadlines above for the ACUC meeting dates.
De novo Reviews: De novo AUPs may be reviewed by the FCR or Designated Member Review (DMR) process. Regardless of the review type, all de novo AUPs must be submitted by deadlines associated with the expiration date of their current AUP (see above).
Annual Continuing Reviews: An annual review is conducted by the Chair and/or Vice Chair. A reminder email will be sent to the PI, and the Annual Review form is submitted in eProtocol. Annual reviews are only required for Department of Defense (DoD) funded protocols or protocols using USDA regulated species.
Amendments: Amendments can be submitted at any time. Amendment submissions are triaged twice a week as eligible for FCR, DMR or Administrative Review.
- FCR Amendments: Amendments that require Full Committee Review will be assigned to an upcoming ACUC Meeting based on the submission deadlines listed above on the FCR Meeting Calendar.
- DMR Amendments: The DMR process take a minimum of one week; however, this timeframe is completely dependent on the response time of the reviewers and PIs.
- Administrative Amendments: The administrative review process takes a minimum of one day; however, this timeframe is completely dependent on the response time of the reviewers and PIs.